Volunteer Learning Coordinator: Key Task List

1. Training & Event Coordination

• Assist in scheduling volunteer training sessions, workshops, and webinars.
• Send invitations, reminders, and follow-up materials to participants.
• Support logistics such as venue/room booking, equipment setup, and online meeting links.
• Help prepare and distribute training materials before sessions.

2. Learning Support

• Assist trainers and facilitators during sessions (e.g., note-taking, tech support, managing breakout rooms).
• Answer volunteer questions related to training resources or access.
• Provide one-on-one guidance to volunteers who need help navigating training platforms or materials.

3. Resource Management

• Maintain and update the volunteer learning resource library.
• Ensure all learning materials are stored, labeled, and accessible.
• Upload and organize training recordings, slides, and handouts.

5. Feedback & Improvement

• Collect post-training feedback surveys.
• Summarize feedback for the training team to review.
• Suggest small improvements to training materials or delivery based on inputs.

6. Collaboration

• Work closely with the Training Lead, program staff, and volunteer coordinators.
• Support communication between trainers and volunteers.
• Assist in promoting upcoming training opportunities through newsletters or bulletin boards.

Key Skills for Success:

• Strong organization skills – able to manage training schedules, materials, and logistics smoothly.
• Clear, engaging communication – explains instructions and learning content simply and effectively.
• Facilitation & support skills – helps volunteers participate, stay engaged, and get the most from training.
• Tech confidence – uses online meeting tools and learning platforms to deliver and support sessions.
• Growth mindset – committed to continuous learning and helping others build skills.

Weekly Checklist