Programs/Products | Grants/M&E | Operations and Finance | Business Development | |
Purpose | Develop, refine, and scale your nonprofit’s programs and products to maximize impact. | Measure program impact and secure funding through grant applications. | Ensure smooth operations and financial sustainability. | Build partnerships, secure funding, and grow the nonprofit’s reach. |
Q1 | - Set clear goals and objectives for your programs/products for the year.
- Develop training materials or resources for program facilitators or users. | - Complete Theory of Change, identify metrics, set goals
- Revise grant proposal template for future use | - Develop basic operational policies (e.g., expense reimbursement, volunteer -guidelines). | - Research potential partners (e.g., corporations, foundations, community organizations).
- Develop a partnership outreach strategy (marketing materials, handbook…). |
Q2 | - Launch a pilot program or product (if new) or refine an existing one based on feedback.
- Make adjustments to improve program effectiveness or product usability. | - Create data collection tools (e.g., surveys, feedback forms)
- Collect baseline data for your -programs/products
- Submit 1-2 grant applications to fund your programs. | - Streamline operational processes (e.g., volunteer onboarding, reporting).
- Ensure compliance with legal and regulatory requirements (e.g., tax filings). | - Identify 5-10 potential partnership
- Initiate outreach to 3-5 potential partners.
- Work with Grants team to secure grants that involve partnerships. |
Q3 | - Finalize app and publish on app stores
- Recruit participant for youth training program. Run training program | - Analyze data to assess initial impact and identify areas for improvement.
- Submit 1-2 grant applications to fund your programs. | - Research and implement a tool for tracking expenses (e.g., QuickBooks, Wave).
- Develop a financial sustainability plan (e.g., diversify funding sources). | - Secure 1-2 partnerships or sponsorships.
- Collaborate with Grants team to increase the chance of secure Grant application. |
Q4 | - Conduct a comprehensive review of program/product outcomes.
- Document lessons learned and best practices. | - Prepare Impact Report and publish it.
- Set goals for improving M&E processes and securing grants in the next year. | - Prepare a year-end financial report.
- Conduct a review of operational efficiency and identify areas for improvement. | - Evaluate the effectiveness of partnership efforts. |
- 2 hours per week of contributions
- Board governance: Rotating Leadership Roles. Each quarter or year, a different board member could chair the meetings or support the chair with planning meetings and taking notes.
Time-Bound and Focused: Each milestone is achievable within 2-4 weeks (8-16 hours total), fitting into a 2-hour-per-week commitment. Flexible: Members can work on tasks at their own pace as long as deadlines are met. Leverages Strengths: Tasks are aligned with each team’s purpose, ensuring members contribute in areas where they can add the most value. Minimal Meetings: The plan emphasizes action over meetings, with only quarterly check-ins to review progress. However, we increase collaboration with direct communication among stakeholders.
Board governance: Rotating Leadership Roles. Each quarter or year, a different board member could chair the meetings or support the chair with planning meetings and taking notes.