Minutes

1. Call to Order

The meeting started at 6 pm (PST) on June 4, 2024.

2. Roll Call
1. Attendees:
1. Alexander Abdulla
2. Patricia Burletoff
3. Soyeon Kim (Recorder)
4. Vi Ly (Chair)
5. Quan Ngo (Jessica)
2. Regrets:
1. Chan Oh
3. Approval of Agenda

The House approved the agenda.

4. New Business

a. Report on current activities

i. English website and Instagram account

Website: The English page has been created. The next step is to add the relevant learning resources to the English website once they become available.

Instagram account: For now, the plan is to translate Vietnamese content into English and vice versa. However, in the future, effective marketing strategies need to be developed, and content tailored to the specific target communities needs to be created.

The organization needs a marketing team to provide ongoing support.

ii. Pilot course for Vietnamese

When the pilot course invitation email was sent out to the learners, it lacked sufficient guiding information, such as the exact timeline for enrollment, expectations, and level of commitment. This was a lesson learned for future activities. Additionally, the course platform is undergoing rebranding, and the enrollment process is changing. The Chair stated that the course team first needed to familiarize themselves with the new system before enrolling learners. More preparation is needed to guide the learners.

The Chair has been looking for a new founder and a technical team, as she will be unavailable for several months, likely starting in August. Student volunteers with passion could be ideal candidates for the positions. Expressions of interest have been posted on the website, and several responses have been received and will be reviewed. The Chair will review these and perhaps consider student volunteers.

The website design and maintenance need support from a technical expert, as it requires additional features such as a membership page and dashboard. In response, Alex will reach out to the BCIT network. Upon recruiting a technical team, Alex will serve as the technical leader and oversee the project. More updates will be shared with the Board next month.

5. Member Comments/Announcements

Patricia asked for clarification on the activity plan for August. In response, the Chair said if an ideal new founder is found within the next two months, new activities, along with existing ones, will continue. If no new founder is identified, the interim break will not significantly impact the current ongoing activities.

6. Set Meeting Dates

July 2, 2024

7. Adjournment

The meeting ended at 6:45 pm PST.